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| Minnesota – Private Career School Student Records – Individual Bond |  |
| Minnesota – Private Career School Student Records – Partnership Bond | |
| Minnesota – Private Career School Student Records – Corporation Bond | |
Introduction
In Minnesota, Private Career School Student Records refer to the official academic and licensure-related documents that private career schools are legally required to maintain. These records include transcripts, course completions, grades, and any documentation needed for professional licensing. To ensure long-term preservation—especially in the event of school closure—schools without an approved records agreement must secure a Student Records Bond, as mandated by Minnesota Statutes § 136A.822. This requirement helps protect students’ access to their educational history.
Explanation: Minnesota Private Career School Student Records Bond
A Minnesota Private Career School Student Records Bond is a type of surety bond mandated by the Minnesota Office of Higher Education for licensed private career schools operating within the state. This bond serves to ensure the preservation and accessibility of student academic records in the event that a school closes without an approved records preservation agreement.
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Purpose of the Bond
Under Minnesota law, private career schools are required to maintain permanent student records—including transcripts, grades, and attendance—for at least 50 years. To safeguard these records, especially in cases where a school ceases operations, the bond provides financial assurance that the state can retrieve, maintain, digitize, and, if necessary, destroy academic records to protect students’ educational histories.
Who Needs This Bond?
Any private career school licensed under Minnesota Statutes §§ 136A.82 to 136A.834 that does not have an approved agreement for student record preservation must obtain this bond. This includes schools offering distance education to students located in Minnesota.
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How the Bond Works
In the event of a school closure, the bond funds are utilized by the Minnesota Office of Higher Education to:
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Retrieve and secure student records.
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Maintain and digitize records for long-term preservation.
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Destroy records securely when appropriate.
This process ensures that former students can access their academic records for purposes such as employment, further education, or professional licensure.
By securing a Student Records Bond, private career schools demonstrate their commitment to student rights and compliance with state regulations, thereby fostering trust and accountability within Minnesota’s educational landscape.
Getting the Minnesota Private Career School Student Records Bond
Here is a step-by-step process to obtain the Minnesota Private Career School Student Records Bond:
1. Confirm Bond Requirement
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- Verify with the Minnesota Office of Higher Education if your school needs the bond (typically required without an approved student records agreement).
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2. Determine Bond Amount
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- The bond amount is determined by the Minnesota Office of Higher Education.
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3. Choose a Surety Bond Provider
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- Contact a licensed surety company authorized to issue bonds in Minnesota.
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4. Submit Bond Application
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- Complete the application with your school’s legal and financial information.
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5. Undergo Credit Check
6. Pay the Premium
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- Upon approval, pay the quoted premium to receive the bond.
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7. File the Bond
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- Submit the original bond to the Minnesota Office of Higher Education as part of your school’s licensing or renewal process.
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8. Renew Annually
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- Keep the bond active by renewing it each year as required.
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Conclusion
The Private Career School Student Records Bond in Minnesota serves as a critical safeguard to ensure student records are preserved and accessible, especially in cases of school closure. Required by law for schools without an approved records agreement, the bond helps uphold educational integrity and student rights. Compliance with this bonding requirement demonstrates a school’s commitment to transparency, accountability, and regulatory standards.
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Frequently Asked Questions (FAQs)
Here are Frequently Asked Questions (FAQs) about the Private Career School Student Records Bond in Minnesota:
What happens if a school closes without this bond?
If a school closes without this bond or an approved records agreement, it may be in violation of state law and risk penalties, including the inability to retrieve or maintain student records.
Does the bond replace the student records agreement?
No. The bond is an alternative for schools without an approved student records agreement. If such an agreement exists, the bond may not be required.
What happens if I let the bond lapse?
Allowing the bond to lapse could result in loss of licensure, enforcement action by the state, or an inability to legally operate.
Can a bond be transferred to another school?
No. Surety bonds are not transferable. If a school changes ownership or its legal entity, a new bond must be obtained.
What happens if a claim is filed against the bond?
If the school fails to preserve student records as required, the surety may compensate the state or affected students. The school is financially responsible for reimbursing the surety.
Is a bond required for initial licensing only?
No. The bond must be maintained annually unless the school obtains and maintains an approved records preservation agreement.